Explore GBS's AI Bots for HR, Labour Law, and Business Automation

What is AskJohnny?

AskJohnny is a 24/7 AI-powered chatbot, available on the Global Business Solutions website and WhatsApp, designed to provide quick and reliable answers on South African Labour Law, Human Resources, and related topics. This industry-first tool helps businesses and individuals navigate workplace regulations with ease.

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When to Use It

Use AskJohnny when you need:

• Instant answers on South African labour laws and HR policies

• Guidance on workplace compliance and employee rights

• Quick access to key legal and HR information

• In-depth research on case law and workplace regulations

 

Why It's Important

AskJohnny is revolutionizing business advisory support by:

• Offering free access (for a limited time) to essential HR and labour law insights

• Providing instant responses via the GBS website and WhatsApp

• Supporting compliance and informed decision-making

• Helping users understand key legal frameworks quickly and efficiently

 

How to Use It

1. Access AskJohnny via:

   • Website: Sign Up/Login to our website, navigate to the Ask Johnny page, and start chatting.

   • WhatsApp: Save 082 840 4239 and send a message saying “Hi.”

2. Ask your questions about Labour Law, HR policies, or related topics.

3. Be clear and specific in your queries for accurate results:

   • Provide detailed context when asking questions.

   • Use relevant keywords to refine responses.

   • When requesting case law references, include parties, topic, and forum of adjudication.

4. Wait for a response—if there’s a delay, the bot will notify you when the answer is ready.

 

Key Features

• Free to use for a limited time

• Available 24/7 on the website and WhatsApp

• Provides fast, relevant information on Labour Law and HR

• Handles both quick queries and detailed research

• Not a substitute for legal advice—professional consultation is recommended for complex matters

 

*Disclaimer

AskJohnny provides general guidance in compliance with GDPR and POPIA regulations but does not replace legal advice. Global Business Solutions cannot be held liable for any decisions made based on AI-generated responses. Always consult a professional for legal matters specific to your situation.

What is the Workforce Forecaster Tool?

Workforce Forecaster is a predictive planning tool that analyses current workforce demographics and multiple impact factors to project headcount changes and workforce composition over a five-year period.

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When to Use It​

Use this tool when:

• Planning Employment Equity targets for the future

• Developing long-term workforce strategies

• Making decisions about skills development

• Evaluating transformation initiatives

• Assessing automation impact on staffing

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Why It's Important

This tool helps protect your organization by:

• Providing data-driven workforce predictions

• Supporting proactive EE planning

• Identifying potential skills gaps early

• Enabling strategic hiring decisions

• Anticipating transformation challenges

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How to Use It

Input current headcount data across all levels, assign impact ratings to various factors (economy, automation, transformation, retention, skills), and analyse the projected workforce changes over the next five years.

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Key Points

• Include all management and employment levels

• Rate the degree of impact for each factor

• Review projections across 5-year timeline

• Use results for EE and workforce planning

• Update regularly as factors change

What is DEEVIATE?

DEEVIATE is a documentation tool used when making hiring or promotion decisions that don't match the Employment Equity (EE) Plan and Targets.

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When to Use It

Use this tool before making a job offer or promotion when:

• You're not selecting the top candidate based on EE analysis

• The choice might affect meeting EE targets

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Why It's Important

This tool helps protect your organization by:

• Keeping proper records for reviews and inspections

• Having evidence ready if needed for legal purposes

• Documenting why specific targets weren't met

 

How to Use It

Simply answer the provided questions and include any supporting information to explain your hiring or promotion decision.

Key Points

• Complete it before finalizing any appointment that is not in line with the EE plan

• Include all relevant supporting documents

• Keep the information for future reference

• Use it to record valid reasons for not meeting targets

What is the Disciplinary Enquiry Initiator Bot?

The Disciplinary Enquiry Initiator Bot is an AI-powered tool designed to streamline and support the process of initiating disciplinary enquiries in the workplace. It helps initiators manage each step efficiently, ensuring compliance with company policies and labour laws.

 

When to Use It

Use this bot when:

• Initiating a disciplinary enquiry against an employee

• Identifying appropriate charges based on the disciplinary code

• Drafting formal documentation, including notices and suspension letters

• Preparing for the enquiry with structured questions and statements

 

Why It's Important

This bot revolutionises workplace discipline by:

• Reducing time and resource usage by up to 60%

• Generating accurate charges based on company disciplinary codes

• Providing objective determinations of guilt or innocence

• Ensuring consistent and fair disciplinary processes

• Supporting procedural compliance with South African labour laws

 

How to Use It

Follow the structured process to initiate and manage disciplinary enquiries:

1. Start the Bot—Receive a guided step-by-step process.

2. Provide Incident Details—Submit key facts, including witness statements.

3. Upload the Disciplinary Code—The bot will align findings with company policies.

4. Review Suggested Charges—AI suggests three relevant charges for review.

5. Decide on Suspension—Determines whether suspension with pay is necessary.

6. Draft Suspension Letter—Generates a ready-to-send suspension notice.

7. Notify the Employee—Helps draft a formal disciplinary notice email.

8. Prepare for the Enquiry—Assists in drafting opening statements and enquiry questions.

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Key Points

• Provides structured, AI-driven support for disciplinary enquiries

• Customizes outputs to align with employer-specific policies

• Generates comprehensive documentation, including allegations, hearing notices, and sanction recommendations

• Assists in procedural accuracy and efficiency

• Intended as a support tool—professional legal consultation is recommended before proceeding with disciplinary actions

 

The Future of HR Automation

With plans to fully automate disciplinary procedures within six months, this AI-powered innovation is set to transform workplace discipline, making it more efficient, consistent, and cost-effective for businesses.

What is CannaSense?

CannaSense is an assessment tool used to evaluate and manage cannabis use in the workplace by focusing on detecting traces and determining impairment in employees.

 

When to Use It Use this tool when:

• Testing employees for cannabis traces in their system

• Assessing potential impairment from cannabis use

• Evaluating whether an employee is fit for duty

 

Why It's Important

This tool helps protect your organization by:

• Providing standardized methods for cannabis detection

• Establishing clear protocols for impairment assessment

• Ensuring compliance with South African legislation

• Supporting fair and consistent employee evaluation

 

How to Use It

Follow the structured assessment framework to evaluate cannabis traces and impairment levels, documenting all findings and actions taken.

 

Key Points

• Use in conjunction with safety sensitivity assessments

• Document all test results and observations thoroughly

• Follow recommended testing and evaluation protocols

• Consider both traces and impairment when making decisions

• Maintain confidentiality of all test results

What is Absence Return Pro?

Absence Return Pro is a documentation tool used to manage and track employees returning to work after a period of absence, ensuring a smooth transition and proper risk management.

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When to Use It

Use this tool when:

• An employee returns from extended sick leave

• There's a return after an incapacity period

• Medical certificates need validation

• Return-to-work conditions need to be documented

 

Why It's Important

This tool helps protect your organization by:

• Ensuring proper medical clearance is obtained

• Documenting any work accommodations needed

• Managing risk of premature return to work

• Tracking patterns of absence and return

 

How to Use It

Complete the assessment form with input from the employee, medical practitioners, and management, documenting all relevant details and conditions for return.

 

Key Points

• Verify all medical documentation is valid

• Document any required workplace adjustments

• Keep records of all return-to-work conditions

• Track follow-up actions and review dates

• Maintain confidentiality of medical information

What is the Disciplinary Enquiry Chairperson Bot?

The Disciplinary Enquiry Chairperson Bot is an AI-driven tool designed to assist chairpersons in evaluating evidence and making informed decisions in disciplinary enquiries. It streamlines the review process, ensuring accuracy, fairness, and compliance with company policies.

 

When to Use It

Use this bot when:

• Reviewing the minutes and evidence from a disciplinary enquiry

• Assessing guilt based on the balance of probabilities

• Considering mitigating and aggravating factors

• Determining and recommending appropriate sanctions

• Drafting outcome communication for the accused

 

Why It's Important

This bot transforms disciplinary enquiry management by:

• Reducing time and resource usage by up to 60%

• Enhancing procedural accuracy and consistency

• Ensuring objective decision-making based on evidence

• Aligning disciplinary outcomes with company policies and labour laws

• Providing structured documentation to support fairness and compliance

 

How to Use It

Follow the step-by-step process to evaluate the disciplinary case:

1. Start the Bot – Receive guidance on reviewing the enquiry process.

2. Upload DE Minutes and Evidence – Submit transcribed enquiry minutes, witness statements, and other relevant materials.

3. Upload the Disciplinary Code – The bot will assess the case according to company policies.

4. Evaluate Guilt – AI will analyse the evidence and recommend a finding on a balance of probabilities.

5. Provide Mitigating and Aggravating Factors – Input any relevant details influencing the decision.

6. Recommend Sanction – The bot will suggest an appropriate sanction based on the findings.

7. Draft Outcome Email – Generate a structured outcome email, detailing the findings, sanctions, and employee rights under the LRA.

 

Key Points

• Supports fair, structured, and efficient disciplinary decision-making

• Customizes outputs to align with employer-specific policies

• Helps ensure procedural fairness and compliance with South African labour law

• Intended as a support tool—professional legal consultation is recommended before finalizing decisions

 

The Future of HR Automation

With ongoing advancements, this AI-powered tool is a game-changer in HR management, driving efficiency, consistency, and compliance in disciplinary processes.